Instructional Materials and Office Equipment, Services and Supplies - Continuous Solicitation

The Pharr-San Juan-Alamo Independent School District (PSJA ISD) is seeking vendors to provide instructional materials and office equipment, services, and supplies for its campuses and departments. This is a continuous solicitation, and vendors may submit proposals from the open date until August 31, 2025. The district is looking for vendors to provide a wide range of products and services, including but not limited to: instructional materials, office equipment, and services. Vendors must submit their proposals electronically through the district's web-based e-Bidding system. The district reserves the right to waive any or all bidding irregularities, formalities, or other technicalities, and to accept or reject any bid or proposal in its entirety, or to reject any part of any bid or proposal without affecting the remainder of that bid or proposal. Some key points to consider: * The district is exempt from sales, excise, and use taxes. * All deliveries must be made between 8:00 A.M. and 11:30 A.M. and 1:30 P.M. and 3:30 P.M., Tuesday through Friday, holidays excepted. * The vendor must deliver products within ten working days after receipt of a purchase order. * The vendor must immediately notify the primary contact person at the location placing the order if any delays occur. * Repeated failure to meet delivery dates will constitute a breach of contract and may result in the initiation of actions covered in section #26 of the General Terms and Conditions document. * All bid/proposal prices must be firm for acceptance for at least 90 days from bid/proposal opening date. * If during the term of the contract, a successful bidder's/proposer's net prices to any or all of its other customers in similar market circumstances for any of the same items awarded under this bid/proposal invitation are reduced below the contracted price, it is understood and agreed that the benefits of such price reduction shall be extended to all the district. * The district reserves the right to require a performance bond as it is deemed necessary. * The district maintains protest procedures to handle and resolve disputes relating to procurements made with federal funds. * The district will not accept late submissions under any circumstances. * The district will not be responsible for lateness of receipt due to internet delays or unavoidable circumstances. * The public bid/proposal opening will be done accordingly, and bidder/proposer presence is not required. * The district will provide tax exemption certificates upon individual requests from the vendor. * Unless otherwise specified, sales tax will not be included in any bid/proposal response or invoice submitted by any vendor unless the vendor has requested a tax exemption certificate from the district in writing and failed to receive the same within a reasonable period of time. * The district will have one contact person for overall contract management relative to any contract resulting from any award under this bid/proposal invitation. * The district will not deal with multiple vendor contacts. * The district will provide a notice of award to successful bidders/proposers. * The district will provide a purchase order to successful bidders/proposers. * The district will pay the vendor within 30 days of receipt of a valid invoice. * The vendor must comply with all applicable laws and regulations. * The vendor must provide proof of insurance as required by the district. * The vendor must provide a certificate of insurance naming the district as an additional insured. * The vendor must comply with the district's safety policies and procedures. * The vendor must provide a safety plan as required by the district. * The vendor must comply with the district's environmental policies and procedures. * The vendor must provide an environmental plan as required by the district. * The vendor must comply with the district's labor laws and regulations. * The vendor must provide proof of workers' compensation insurance as required by the district. * The vendor must provide a certificate of workers' compensation insurance naming the district as an additional insured. * The vendor must comply with the district's tax laws and regulations. * The vendor must provide proof of tax compliance as required by the district. * The vendor must provide a tax certificate as required by the district. * The district reserves the right to audit the vendor's records to ensure compliance with the contract and applicable laws and regulations. * The district reserves the right to terminate the contract if the vendor fails to comply with the contract or applicable laws and regulations. * The vendor must indemnify and hold harmless the district, its officers, employees, and agents from any and all claims, demands, or causes of action arising from the vendor's performance under the contract. * The vendor must provide a performance bond as required by the district. * The district will provide a notice of termination to the vendor if the contract is terminated. * The vendor must return all district property, including but not limited to equipment, materials, and documents, upon termination of the contract. * The district will pay the vendor for all work completed prior to termination of the contract. * The vendor must comply with the district's intellectual property policies and procedures. * The vendor must provide a plan for the protection of intellectual property as required by the district. * The district reserves the right to modify or amend the contract as necessary. * The vendor must comply with all modifications or amendments to the contract. * The district will provide notice of any modifications or amendments to the contract. * The vendor must acknowledge receipt of any modifications or amendments to the contract. * The district reserves the right to assign the contract to any other entity. * The vendor must comply with all assignments of the contract. * The district will provide notice of any assignments of the contract. * The vendor must acknowledge receipt of any assignments of the contract. • Some of the specific products and services being requested include: • Instructional materials • Office equipment • Services • Supplies • Professional teacher resource books • Curriculum guides • Beginning reading books • Theater studies • Labor services, including hourly labor charges for straight time and overtime, as well as extra man services