Travel Management Services – Holocaust Education Summer Seminar

The New Jersey Department of Education seeks a qualified travel‑management vendor to plan, book, and administer a multi‑country, 16‑day educational tour for approximately 45 educators and two DOE leads each summer. The vendor must handle all air, ground, lodging, meals, tours, guide services, and on‑site support, as well as manage deposits, DOE subsidies, participant billing, and detailed financial reporting. The contract is a three‑year agreement with two optional one‑year extensions, requiring a fixed annual service fee plus pass‑through travel cost estimates per participant. Evaluation will focus heavily on experience, technical approach, and project management. • Full‑service travel coordination for a 16‑day itinerary across Germany, Czech Republic, Poland, and the Netherlands. • Financial administration of DOE deposits/subsidies and participant payments, with required reporting. • Mandatory NJSTART registration and compliance with state procurement forms. • Evaluation weighted 80 % technical (experience, approach, management) and 20 % cost.