Description
The University of Wisconsin‑Eau Claire is seeking market input for a future competitive solicitation to provide turnkey travel and event‑management services for its 400‑plus‑member Blugold Marching Band’s participation in the 2027 Macy’s Thanksgiving Day Parade. The scope includes air‑travel coordination, New York ground transportation, five‑night Manhattan lodging, meal planning, rehearsal space, optional cultural experiences, and a friends‑and‑family package, all while ensuring safety, accessibility, and contingency planning for a November 21‑26, 2027 itinerary.
• Manage inbound/outbound air travel (charter or commercial) for ~410 participants.
• Provide airport transfers, daily ground transport, and parade‑day logistics.
• Reserve and administer a hotel block in Manhattan with required amenities.
• Coordinate rehearsal facilities, optional tours (e.g., 9/11 Museum, Broadway), and meals.
• Develop scalable service models for varying group sizes and optional family packages.
• Offer 24/7 traveler support, risk‑mitigation plans, and detailed pricing structures (base package + experience add‑ons).
Attached files
The solicitation documents live at the source — open the bid source above to download them.