Telematic Asset Tracking Services and Related Equipment RFP

The State of Florida’s Department of Management Services is seeking a prime contractor to provide a statewide, term‑contract telematics solution that includes real‑time asset tracking, geofencing, reporting, hardware installation, connectivity, SaaS platform hosting, API integration, and ongoing support and maintenance. The contract may be awarded to one or multiple vendors and will cover both hardware (GPS trackers, sensors, gateways) and software services (cloud‑based dashboard, data analytics, security, and access controls). Vendors must meet stringent Florida cybersecurity, data‑privacy, and accessibility standards and be able to deliver, replace, and support equipment across the state’s fleet with a three‑year hardware warranty. Pricing is submitted per‑asset per‑month, with optional add‑on services and value‑added features. • Scope: Real‑time vehicle/equipment location, usage, maintenance, fuel consumption tracking. • Delivery models: Turnkey telematics solution or SaaS‑based solution (or hybrid). • Required deliverables: Hardware installation, configuration, acceptance testing, 24/7 hosted platform, API access, role‑based access control, disaster‑recovery plan, SOC 2 reporting, and compliance with NIST, state cyber‑security statutes. • Optional add‑ons: Integration with State FMIS, hazardous‑road data, driver identification, AI‑enhanced analytics. • Contract terms: Multi‑year term contract with renewal options; hardware warranty ≥ 3 years; service availability ≥ 99.9 % monthly. • Evaluation: Technical proposal, cost proposal (per‑asset per‑month), and compliance with mandatory requirements.