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  5. ›RFP: ICE, ICE BOXES & FREEZER TRAILER- 2026 CHEROKEE NATIONAL HOLID…

Cherokee Nation·Oklahoma

RFP: ICE, ICE BOXES & FREEZER TRAILER- 2026 CHEROKEE NATIONAL HOLIDAY-***EXTENDED***

Closes 4/20/2026$30k – $80kRequest for Proposal
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Description

The Cherokee Nation seeks a vendor to supply and manage ice, ice‑box units, and a freezer trailer for the 2026 Cherokee National Holiday celebration. The contractor must have proven experience with similar‑size events, deliver the equipment, set up, maintain ice supplies throughout the festivities, and retrieve the assets after the event. The contract runs from award until September 8, 2026 with an optional extension through September 30, 2029, subject to performance and funding.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Janice Vaughan(Acquisition Management)

[email protected]

(918) 453-5000

Key dates

Opened
3/31/2026
Questions due
4/20/2026
Closes
4/20/2026
Duration
5 months

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
532310
Solicitation №
Procurement #164458

Budget estimate

$30,000 – $80,000

No budget ceiling is disclosed. Based on typical costs for renting a large freezer trailer, multiple insulated ice‑box units, ice production/purchase, delivery, setup, on‑site staffing, and insurance for a multi‑day public festival, the total contract value is likely between $30,000 and $80,000. Lower end assumes minimal staffing and modest equipment quantity; higher end reflects extensive inventory, longer rental period, and premium service levels.

AI estimate from the solicitation

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