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Town of Arlington·Massachusetts

On-Call HVAC Service & Repairs - Various Buildings

Closes 7/16/2026$200k – $500kRequest for Proposal
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Description

This solicitation seeks an on‑call contractor to provide heating, ventilation, and air‑conditioning (HVAC) services and repairs for a variety of municipal buildings. The contractor will be responsible for routine preventive maintenance, emergency repairs, and system upgrades on a 24‑hour on‑call basis. The scope includes all mechanical systems across multiple facilities, requiring quick response times and compliance with local codes and safety standards. • Provide 24/7 emergency HVAC repair and service for diverse municipal facilities. • Conduct regular preventive maintenance and system inspections to ensure optimal performance. • Supply parts, labor, and documentation for all repairs, upgrades, and code‑compliant work. • Maintain records and respond to municipal procurement requirements and reporting. • Offer flexible scheduling to accommodate building usage patterns and minimize downtime.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Key dates

Opened
6/25/2026
Closes
7/16/2026

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
26-31

Budget estimate

$200,000 – $500,000

The contract is an on‑call municipal HVAC service covering multiple buildings, likely spanning several years. Based on typical municipal HVAC maintenance contracts, annual spend can range from $150,000 to $400,000 depending on the number of facilities, system complexity, and emergency response requirements. Assuming a 3‑year term, total contract value may fall between $450,000 and $1,200,000. This estimate reflects labor rates, parts, service call fees, and administrative overhead.

AI estimate from the solicitation

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