Notice of Intent to Award for Solicitation 260000000439

The State of Michigan is seeking a contractor to provide event planning services for the Michigan Cyber Summit. The contractor will be responsible for delivering a range of services, including project management, marketing and communications, meals and refreshments, metrics and reporting, event sponsorship and registration, agenda and content development, and post-summit activities. The contractor will need to provide regular progress updates and reports, and will be subject to monitoring and evaluation by the State. The contract will include liquidated damages for late or improper completion of work, and unauthorized removal of key personnel. • The contractor will need to provide a detailed project plan and schedule, and will be required to attend weekly progress meetings. • The contractor will need to provide a comprehensive marketing and communications plan, including branding, website landing pages, articles, social media, and press releases. • The contractor will need to provide meals and refreshments for the event, including breakfast, snacks, lunch, and beverages. • The contractor will need to provide regular metrics and reporting, including weekly progress updates and financial reports. • The contractor will need to manage event sponsorship and registration, including registering speakers, moderators, and panelists. • The contractor will need to develop and manage the event agenda and content, including creating and maintaining a detailed schedule and work breakdown structure. • The contractor will need to provide post-summit activities, including post-event surveys, lessons learned, and an executive presentation.