Portable Oxygen Cylinders Purchase, Rental and Servicing- Three Year Contract with Two One-Year Renewal Options

The City of Providence, Rhode Island, is seeking proposals for a three-year contract with two one-year renewal options for the purchase, rental, and servicing of portable oxygen cylinders. The contract will be awarded to the lowest qualified and responsible bidder. Key details include: 1. **Bid Submission**: Bids must be submitted by 2:15 PM on April 20, 2026, to the Department of the City Clerk, City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903. 2. **Bid Package**: The bid package must include specific forms, such as the Bidder's Blank, Certification of Bidder, Certificate Regarding Public Records, and Affidavit of City Vendor. 3. **Questions**: Questions related to the process, forms, and submission should be directed to the Purchasing Department, while questions about the Minority and Women's Business Enterprise Program should be directed to the MBE/WBE Outreach Director, and questions about the specifications should be directed to the Chief of EMS. 4. **Deadline for Questions**: Questions are due by 4 PM on April 10, 2026. 5. **Bid Terms**: The contract will be awarded within 90 days of bid opening, and all bid prices will be considered firm unless qualified otherwise. 6. **Financial Assurance**: No financial assurance is necessary for this item. 7. **Delivery**: Delivery dates must be shown in the bid, and if no delivery date is specified, it will be assumed that an immediate delivery from stock will be made. 8. **Insurance**: A certificate of insurance will normally be required of a successful vendor. Bidders must follow the instructions carefully, as failure to meet specified deadlines, follow submission instructions, or enclose all required documents may result in disqualification. The City reserves the right to reject any and all bids.