Radiation Therapy Quality Management System Deployment and Training

This solicitation seeks a qualified vendor to deploy, configure, verify, and train staff on a Radiation Therapy Quality Management System for the VA Medical Center – Overland Park. The effort is primarily remote, with limited on‑site training, and includes project management, server installation, machine configuration, OIS interface setup, user education, and post‑deployment adoption support leading to clinical “go‑live.” The contractor will work with VA IT and clinical personnel, use VA‑provided servers and network access, and must comply with VA security and privacy requirements. The overall schedule targets completion within roughly four months from kickoff, with a one‑year expiration on education and deployment services. • Deploy and configure QA software on VA‑provided production servers (remote). • Validate server specs, install software, configure SSL and firewalls. • Configure and verify linear accelerator interfaces and oncology information system (OIS) connectivity. • Deliver 6 education units (four‑hour remote sessions) plus on‑site training as needed. • Provide adoption planning, remote support (1‑3 months per module), and assist with clinical acceptance testing and go‑live. • Produce deliverables: communication plan, installation checklist, machine verification records, training logs, adoption plan, final status report, and signed acceptance form.