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U.S. Department Of Veterans Affairs·Colorado

J065 - UPS Battery Replacements and Service

Closes 9/22/2026$150k – $250kRequest for Quotation
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Description

The Department of Veterans Affairs is seeking quotes for a multi‑year (up to 5 years) contract to provide UPS (Uninterruptible Power Supply) battery replacement, preventive maintenance, repair, and related services at the Veterans Health Administration Member Services facility in Waco, Texas. The scope includes semi‑annual UPS/UPM preventive maintenance, battery cabinet maintenance, quarterly battery checks, an annual $5,000 parts allowance, hourly rates for corrective and emergency repairs, disposal of 160 end‑of‑life batteries, supply and installation of 160 new UPS batteries, and associated logistics. The solicitation is set‑aside for small businesses (SB) and requires compliance with Buy‑American and VA‑specific certifications. Quotes must be submitted electronically by September 22 2026.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Thomas L Parsons

[email protected]

(918) 577-3532

Key dates

Opened
9/18/2026
Questions due
9/18/2026
Closes
9/22/2026
Duration
5 years

Last updated

Details

Type
Request for Quotation
Industry
Engineering Services
NAICS
811210
Solicitation №
36C25926Q0862

Budget estimate

$150,000 – $250,000

The contract includes a base year with a $5,000 annual parts allowance, hourly repair rates (not disclosed), and the purchase/installation of 160 UPS batteries each year. Assuming an average battery cost of $300 USD, battery procurement alone could be ~ $48,000 per year. Adding labor (e.g., 48 hrs of corrective work @ $120/hr = $5,760) and emergency labor (e.g., 24 hrs @ $150/hr = $3,600) plus preventive maintenance labor (estimated $10,000) brings the annual spend to roughly $70‑80 k. Over a 5‑year period, total contract value could range from $350 k to $500 k, depending on actual labor rates and any optional services exercised. Therefore, a reasonable estimate for a single‑year award is $150,000 – $250,000, with the full 5‑year ceiling approaching $1 million if all options are exercised.

AI estimate from the solicitation

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