Request for Quote (RFQ) SPPD25027

The Governor’s Office of Land Use and Climate Innovation (LCI) seeks a certified small‑business contractor to plan, manage, and execute nine “Catalyst Convenings” throughout California from 2027 to Spring 2028. The contractor will be responsible for agenda development, speaker coordination, venue procurement, audiovisual support, creation of branded materials, on‑site day‑of logistics, outreach, and post‑event synthesis reports. The work is fixed‑price, best‑value with a ceiling of $249,999.99, and requires compliance with state procurement regulations, DVBE certification (optional), and any applicable executive orders. • Develop and manage event agendas, registration, and stakeholder outreach for each convening. • Secure venues, provide AV services, arrange catering, signage, and on‑site staffing (1‑2 staff per event). • Produce meeting materials, synthesize notes, and deliver final project report; maintain records for three years. • Handle travel reimbursements and ensure all expenses are itemized in the cost proposal. • Adhere to business‑hour availability (8 AM‑5 PM PST) and state‑approved security and reporting requirements.