Request for Proposals for Commencement Flooring & Equipment

The University of Arizona requires a vendor to supply, install, and later remove a heavy‑duty temporary flooring system for its synthetic football field and track apron in support of annual commencement ceremonies. The solution must protect the underlying surface for 7‑10 days of continuous use and include ADA‑compliant edge ramps and expansion gap coverings. The contract may be executed either as a rental (full‑service) or a one‑time purchase, spanning a three‑year base term with two optional one‑year extensions. • Approx. 50,000 sq ft of flooring protection needed, with one‑day installation (first Friday in May) and one‑day removal (following Saturday) each year. • Must meet or exceed Matrax HD performance; preferred “hourglass‑shaped” products (e.g., I‑Trac) in light/dark grey. • Includes required ADA ramps, expansion gap covers near the 35‑yard line, and full compliance with OSHA, Section 508, and ADA standards. • Vendor must handle all logistics, trucking, heavy‑lifting equipment, and provide detailed price proposals for both rental and purchase options.