Proposal for 2025 Winter Symposium

The Navajo Nation Division for Children and Family Services is issuing a Request for Proposal (RFP) for a vendor to host the 2025 Winter Symposium Event. The event is a three-day meeting and holiday celebration for 375 employees, 25 guests, and presenters, scheduled to take place from December 15th to 17th, 2025. The selected vendor will be responsible for: * Providing meeting space, including a general session room and five breakout rooms, with tables, chairs, and audio-visual equipment * Accommodating 115 hotel rooms for each day of the event * Coordinating meals and snacks, including breakfast and lunch buffets, snacks, and a dinner banquet * Providing exhibitor space for 10 exhibitors per day * Coordinating with the planning committee on logistics and cost To be considered, vendors must: * Have experience in hotel hospitality management and event management * Demonstrate the ability to engage with the planning committee * Comply with all applicable laws, safety codes, and regulations * Provide a detailed proposal, including cost, and meet the requirements outlined in the RFP Proposals are due by November 7, 2025, at 3:00 PM (MST), and must be submitted electronically or by mail to the specified address. The Navajo Nation Division for Children and Family Services will review proposals and award the contract to the selected vendor. The proposal should include: * A letter of interest * A detailed description of the vendor's experience and capabilities * A proposed agenda and schedule of activities * A detailed cost breakdown and grand total for all services * Required documents, including a Navajo Nation Certification regarding Debarment and Suspension, W-9 Form, and Certificate of Liability Insurance. The selected vendor will be required to comply with 2 CFR 200 Procurement Standards and provide minor home repair services as needed.