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Minnesota State·Minnesota

Food and Catering Services - Brainerd Campus

Closes 4/15/2026$1M – $2MRequest for Proposal
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Description

Central Lakes College (Brainerd Campus) is seeking a qualified food‑service provider to operate a year‑round cafeteria and to deliver catering for campus events. The vendor must develop menus, price items, handle daily operations, and provide flexible catering for events of any size, while meeting nutritional, dietary‑restriction, sustainability, and marketing goals. The contract will run for three years with an optional two‑year extension. • Operate a manual/self‑service cafeteria (7:30 am‑2:00 pm Mon‑Fri) offering breakfast, lunch, grab‑and‑go, value meals, and special‑diet options. • Provide full‑service catering for on‑campus events (20–200+ attendees) and limited off‑campus catering, with set‑up ≤ 1 hour before and clean‑up ≤ 1 hour after events. • Submit weekly menus, marketing plans, and a financial proposal (flat fee, lease, or percentage of gross sales). • Meet all licensing, health‑inspection, PCI‑DSS, and sustainability requirements; submit monthly sales reports and an Affidavit of Non‑Collusion. • Participate in a finalist interview; contract effective 1 July 2026 (or later) and must be signed by 15 May 2026.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Thomas Campion(Procurement Contact)

[email protected]

Key dates

Opened
3/25/2026
Pre-bid meeting
4/8/2026
Site visit
4/10/2026
Closes
4/15/2026
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Food and Beverage Services
NAICS
722310
Solicitation №
SRC-CLC-2026-000567-RFP

Budget estimate

$1,000,000 – $2,000,000

The RFP does not disclose a contract ceiling. Historical catering sales for the Brainerd campus average about $110 K per year, and typical campus cafeteria operations at similar institutions generate between $300‑$600 K annually in food sales. Assuming a revenue‑share or flat‑fee model that captures roughly 30‑40 % of gross sales, the vendor could earn between $300 K and $800 K per year. Over the base three‑year term, this suggests a total contract value in the range of $1 M to $2 M, with the high end reflecting a higher percentage fee or additional ancillary services (coffee bar, marketing, off‑campus catering). Factors influencing the final amount include the chosen pricing structure (flat fee vs. percentage), volume of catering events, and any optional extension years.

AI estimate from the solicitation

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