LABOR-FY2027-009 - HVAC Preventative Maintenance- Multi-Locations

The Maryland Department of Labor is seeking a qualified small‑business contractor to provide comprehensive HVAC preventative‑maintenance services at three state facilities (Baltimore, Towson, and Waldorf) for a five‑year fixed‑price contract. The scope includes routine inspections, filter changes, lubrication, system calibrations, seasonal start‑ups, emergency response (24/7 with 2‑hour response time), minor repairs (under $500) and coordination of major repairs. The contractor must supply all labor, parts, tools, transportation, and documentation, and must be licensed in Maryland with at least four years of relevant experience. Bids are due 9/25/2026; questions must be submitted by 9/7/2026. The contract value is capped at $100,000 for the first year and will be extended over the five‑year term. • Provide monthly preventative maintenance, seasonal startup/inspection, and emergency service for HVAC systems at three locations. • Supply all labor, parts, tools, and transportation; handle invoicing and cost‑plus 10% profit for parts. • Must respond to emergencies within 2 hours, 24/7 coverage throughout the contract term. • Minimum qualifications: Maryland‑licensed HVAC personnel, 4 years of business existence, 4 years of comparable HVAC service experience. • Small‑Business Reserve procurement – only certified small businesses may be awarded. • Fixed‑price contract, 5‑year duration, total estimated spend up to $100 K per year.