(RFP) 27-11, HVAC Maintenance and Repair - Annual Contract

The County of Henry, GA is seeking a qualified, licensed contractor to provide comprehensive preventative maintenance and repair services for heating, ventilation, and air‑conditioning (HVAC) systems across multiple county facilities on a renewable annual contract. The contractor must supply all labor, materials, equipment, and warranties, comply with state licensing, insurance, safety, and Georgia Security & Immigration requirements, and be able to respond to service calls, perform quarterly inspections, and conduct annual cleaning of vents, registers, and UV/air‑purification units. The award will be made to the highest‑scoring responsive bidder; local vendors may receive preference if within 5 % of the lowest out‑of‑county bid. • Scope: Preventive maintenance, repairs, and annual cleaning for HVAC equipment at all county buildings. • Contract term: One‑year renewable (annual contract). • Required qualifications: Georgia HVAC contractor license, insurance, safety compliance, and ability to meet delivery schedules. • Submission: Sealed technical proposal and separate sealed cost proposal via eProcurement portal or mail by 3:00 PM Sept 16, 2026. • Pre‑proposal conference: None (non‑mandatory). • Questions due: Sept 2, 2026. • Evaluation based on technical score, price, and local vendor preference.