Air Filters: Direct Purchase, Inventory Control, and Inventory Consignment

Indiana University is seeking a qualified supplier to provide a comprehensive range of HVAC air filters for all its campuses, manage inventory through a Kanban‑based consignment program at the Bloomington campus, and fulfill direct‑purchase orders for the remaining locations. The supplier must maintain a three‑month safety stock on‑site at Bloomington, deliver weekly replenishments, support emergency next‑day deliveries, and submit monthly consumption reports and quarterly performance reviews. Pricing must be locked for a minimum of three years with a price‑reduction clause tied to any lower rates offered to other customers. The contract also requires the supplier to handle logistics for multiple Indiana campuses, including a lift‑gate capable warehouse in Indianapolis, and to provide the necessary digital tools (barcodes, tracking software) for inventory visibility. • Provide full spectrum of air‑filter sizes and MERV ratings, meeting IU‑approved manufacturers and testing standards. • Operate a Kanban/consignment inventory system for Bloomington (≈ 49 k filters covering 3 months of usage) with real‑time visibility and bi‑weekly on‑site replenishment. • Deliver direct‑purchase orders to all other IU campuses within 7 calendar days (30 days for special‑size items) and next‑day for emergencies; include freight in unit price. • Submit monthly usage/inventory reports and participate in quarterly review meetings; maintain a fixed unit price for at least three years with a price‑adjustment clause. • Maintain an Indiana‑based distribution capability (warehouse in Indianapolis) and meet safety‑stock, emergency, and reporting requirements.