Capacitor Banks and Associated Parts

The City of Austin’s electric utility (Austin Energy) is issuing an Invitation for Bids to establish a 24‑month (with possible three 12‑month extensions) contract for the on‑demand supply and delivery of capacitor banks and related parts used in its distribution system. The contractor must maintain stocked inventory, meet technical specifications, provide weekly stock reports, and deliver orders within two business days of a purchase order. Performance is measured by a 95 % on‑time delivery metric, with penalties for repeated shortfalls. The contract is a “stock‑and‑ship” arrangement rather than a one‑time purchase, requiring the vendor to act as a preferred supplier for the utility’s ongoing maintenance needs. • Scope: Provide, stock, and ship capacitor banks (oil‑filled motor‑running) and associated power‑line equipment. • Term: 24 months initial, up to three 12‑month extensions at City’s option. • Delivery: Within 2 calendar days of order; weekly stock status reports due Tuesdays. • Performance: Minimum 95 % on‑time delivery; quarterly performance reviews. • Location: Deliveries to Austin Energy warehouses in Austin, TX and Pflugerville, TX. • Reporting: SPOC required; invoices must follow City’s specified format.