Original Equipment Manufacturers’ Parts for Various Vehicles DPW

The City of Warwick is soliciting bids for Original Equipment Manufacturers' (OEM) parts for various vehicles used by the Department of Public Works (DPW). The bid package, Bid2026-301, is available on the City's website and at the Purchasing Division office. Key details of the bid include: 1. **Bid Submission**: Bids should be submitted in a sealed envelope with one original and two copies, clearly marked with the company name and bid number. No bids will be accepted via fax or email. 2. **Bid Deadline**: Bids must be received by the Purchasing Division no later than 11:00 AM on Tuesday, December 2, 2025. 3. **Bid Opening**: Bids will be publicly opened at 11:00 AM on December 2, 2025, at 65 Centerville Road, Meeting Room 2. 4. **Award Criteria**: Awards will be made based on the lowest evaluated or responsive bid price. 5. **Contract Terms**: The contract will be for a period of one year, from February 18, 2026, to February 17, 2027, with the option for a one-year extension. Prices must be held firm for the contract period. 6. **Payment Terms**: The City is exempt from paying Rhode Island Sales Tax. 7. **Termination**: The City reserves the right to terminate the contract upon 30-day notice to the contractor. 8. **Responsibilities**: The successful bidder will be responsible for all costs related to the preparation of the bid response and any subsequent presentations or communications. The bidder must also comply with all relevant laws, ordinances, and regulations, including those related to non-discrimination and conflicts of interest. Bidders are required to complete and submit several forms, including a certification and warrant form, and an acknowledgement of addendum form (if applicable). The City also requires a Certificate of Good Standing from the successful bidder, if the bidder is a corporation, limited liability company, or other legal entity. Questions about the bidding process should be directed to the Purchasing Division, while questions about the specifications should be directed to Steve Burns, Chief of Automotive, Department of Public Works.