Printing and mailing of MV-1 Motor Vehicle Property letters.

The State of West Virginia, through its Purchasing Division, is issuing a Centralized Request for Quote (CRFQ) to establish an open‑end contract for the printing and bulk mailing of approximately 800,000 MV‑1 Motor Vehicle Property Tax Adjustment Credit letters. The contract will run for one year beginning September 1 2026 and ending August 31 2027, with the possibility of up to three one‑year renewals. Vendors must provide first‑grade 8½” × 11” printed sheets, tinted security envelopes, and handle bulk mailing at the lowest possible postage rate. Proof of print must be approved before production, and the vendor must obtain a bulk mailing permit and submit postage invoices for reimbursement. Delivery of standard orders must occur within 14 calendar days of receiving the PDF files; emergency orders within 7 days. The award will be based on the lowest total cost that meets all specifications. • Quantity: ~800,000 letters and envelopes • Required services: printing, envelope production, security tinting, bulk mailing, postage reimbursement • Contract term: 1 year (possible three 1‑year renewals) • Mandatory submission of pricing on Exhibit A via wvOASIS • Questions due 26 Aug 2026; bid deadline 3 Sep 2026 at 1:30 PM ET