Solicitation: 202602020 Lease of Ballot Scanning and Tabulating System and Accessibl

The State of Maine is seeking a vendor to lease a complete ballot‑scanning and tabulating system that meets VVSG 2.0 certification standards and provides accessible voting capabilities for the 2026 election cycle and beyond. The contract runs from late May 2026 through the end of 2034 and includes delivery, installation, software integration, local election programming support, consumables, and ongoing maintenance. The solicitation emphasizes a single‑shipment hardware delivery by mid‑July 2026, mandatory acceptance testing by mid‑August, and strict data‑retention and certification documentation requirements. Vendors must submit one consolidated cost proposal (excluding pricing for optional items, consumables, and local programming) and provide financial statements for the past three tax years in lieu of a D&B report. • Provide a fully certified (VVSG 2.0) ballot‑scanning and tabulating solution, with optional accessible voting devices, ready for the November 2026 election. • Deliver ~1,800+ voting units in one shipment by 7/15/2026; complete acceptance testing and municipal delivery by 8/14/2026. • Offer local election‑programming services (pricing separate from the cost proposal) and maintain election data for 22 months via software/archival methods. • Submit a single cost proposal (no line‑item pricing for consumables or optional items) and financial statements for the last three tax years. • Certification documentation must be submitted to the EAC before the proposal filing date.