RFB: ACCOMMODATIONS TO HOST THE RTOC MEETING & ANNUAL TRIBAL SUMMIT-DALLAS, TEXAS

The Cherokee Nation Environmental Programs is seeking bids from venues in the Dallas metropolitan area to accommodate the EPA Region VI RTOC Meeting and the Annual EPA Tribal Summit. The event will take place over four days, with proposed dates of March 24-27, 2026, or April 14-17, 2026. The venue must provide meeting space, accommodations, food and beverage services, and audio-visual equipment. The successful bidder will be required to provide a detailed bid response sheet, including pricing and specifications for all services. Key requirements include: • Meeting space for approximately 100-200 attendees • Accommodations for attendees • Food and beverage services, including continental breakfast and breaks • Audio-visual equipment, including microphones, projectors, and screens • Wi-Fi access for guests • Parking facilities for attendees The Cherokee Nation reserves the right to reject any and all bids, and the award will be made to the lowest most responsive and responsible bidder. Indian preference will be given to certified Indian-owned firms.