MHCC 27-011 RFQ_Event Space_Lodging_Commisioner's Retreat

The Maryland Health Care Commission (MHCC) is seeking a qualified vendor to provide a complete event solution for its two‑day Commissioners’ Retreat in the Baltimore area. The scope includes a large private meeting space with full audiovisual support, full‑service catering (breakfast, lunch buffet, and a plated dinner), and overnight lodging for 25 single‑occupancy guests. The preferred event dates are December 17‑18, 2026, with an alternate window of December 11‑12, 2026. The venue must be within 30 miles of the MHCC office, ADA‑compliant, and offer on‑site parking. The vendor must supply a dedicated event coordinator, on‑site technical support, and ensure the meeting room is available for set‑up the day before the event. • Location: ≤30 mi from 4160 Patterson Ave, Baltimore, MD; ADA‑compliant, free parking. • Meeting space: One large private room with AV equipment (projectors, screens, microphones, speakers, hybrid‑session capability, high‑speed Wi‑Fi, power strips, whiteboards, podium, climate control). • Catering: Breakfast (hot & cold), lunch buffet, and three‑choice plated dinner, all with special‑diet options. • Lodging: 25 single‑occupancy rooms with standard hotel amenities (Wi‑Fi, TV, desk, mini‑fridge, etc.). • Dates: Preferred Dec 17‑18 2026; alternate Dec 11‑12 2026; set‑up day the preceding Thursday. • Vendor responsibilities: Dedicated coordinator, on‑site technical support, provision of a full‑service business center, and compliance with all procurement and registration requirements. • Submission: Quotes due Oct 23 2026 12:00 PM EST via eMMA or email.