S208--FY27 Holiday Decor Annual Contract

The VA is conducting market research for an annual, firm‑fixed‑price contract to provide, install, maintain, and store seasonal holiday decorations across multiple VA facilities in Bay Pines and Cape Coral, Florida. The contract includes a base year (11/15/2026‑11/14/2027) with four one‑year extension options, requiring a vendor to manage design, procurement, logistics, installation (typically November), and removal (post‑New Year) of a detailed inventory of trees, lights, ornaments, wreaths, and related décor. Vendors must hold $1 M liability insurance, have state‑certified staff, wear uniforms, and comply with VA security and infection‑control policies. A site visit is strongly recommended for accurate pricing. • Scope: Rental, installation, removal, storage, and replacement of holiday décor for 2 VA campuses and several outpatient sites. • Period: 1‑year base period plus up to 4 optional years (total up to 5 years). • Delivery: Install by early November; remove by early January; respond to service needs within 24 hrs. • Requirements: $1 M liability insurance, BMP‑certified staff, uniformed personnel, VA background checks, ability to provide references from similar contracts. • Evaluation focus: Capability to manage logistics for dozens of trees, lights, ornaments, and related items across multiple locations. • Submission: Capability statement due 10/15/2026 14:00 EST; no formal bid solicited at this stage.