RFP-219L-23, Commencement Photography

Murray State University is seeking a qualified photography firm to provide exclusive, no‑cost still‑photo services for its spring and fall commencement ceremonies. The vendor must supply all equipment, set up at least 90 minutes prior to each ceremony, photograph each graduate (minimum three images per graduate plus a flag shot), promote sales, deliver digital color proofs within seven days, and manage an online ordering and tracking system. The contract is a three‑year term with optional one‑year extensions and includes mandatory insurance coverage and Kentucky registration. • Capture at least three images per graduate plus additional group and dignitary shots. • Provide on‑site sales promotion, proof delivery within 7 days, and a web‑based ordering platform. • Must meet insurance (minimum $1 M per policy) and state‑registration requirements; Kentucky‑resident bidders receive preference. • Vendor may propose revenue‑sharing or per‑graduate fee structures; no fixed university payment disclosed.