Request for Proposals (RFP): Hotel Accommodations, Meeting Space, and Conference Services – Tallahassee/Panama City Region

The Putnam County School District is seeking proposals from qualified hotel providers in the Tallahassee and Panama City regions to provide hotel accommodations, meeting space, conference services, and related hospitality services on an as-needed basis. The contract term will be for three years with two additional one-year renewal options. The District is looking for vendors that can provide dependable accommodations, professional event support services, competitive pricing, and flexible meeting space options to support a variety of operational and programmatic needs. Some key requirements include: • Guest room accommodations and quarterly room rates • Meeting room and conference space pricing • Audiovisual (AV) services and technology support • Event coordination and hospitality support services • Catering and concession options • Parking accommodations and related fees • Contract terms, concessions, and cancellation policies • Additional amenities or value-added services Respondents must demonstrate professional customer service, maintain quality accommodations, and provide prompt support for District event operations.