Cary TV Equipment and Control Room Upgrades and Maintenance

The Town of Cary is seeking a qualified vendor to assess, design, replace, upgrade, and maintain the audiovisual, broadcast, lighting‑control, and related software systems used for live streaming of Town Council meetings and other public programming at Cary Town Hall. The scope includes a full audit of existing equipment, recommendation of durable solutions, procurement, installation, integration, testing, staff training, documentation, and a two‑year maintenance contract with optional renewals. The project is budget‑capped at $300,000 for equipment and installation, with separate pricing for ongoing support. Deliverables include assessment reports, design documentation, as‑built drawings, training, warranty records, and a final close‑out report. • Site visits optional (Aug 24‑Sep 4, 2026) • Questions due Sep 7, 2026; proposals due Sep 21, 2026, 5 PM ET • Award anticipated Sep 30, 2026; contract effective Oct 12, 2026 • Component 1 (AV/Broadcast) and Component 2 (Lighting) to be completed by Aug 30, 2028 (≈24 months) • Component 3 (maintenance) – 2 years with up‑to‑2‑year extensions • Budget: ≤ $300,000 for design/installation; maintenance priced separately • Vendor must provide on‑call support, training, warranty handling, and obtain any required electrical permits.