South Huntington Union Free School District – Audio‑Visual Livestreaming Services (RFP #25‑10R)

The South Huntington Union Free School District seeks a qualified vendor to provide comprehensive audio‑visual livestreaming, video recording, editing, and on‑site support for a full slate of district events over a five‑month period. The contractor must staff each event, deliver recap videos promptly, and advise the district on future AV infrastructure upgrades. A single flat‑fee proposal covering all labor, equipment, travel, and related expenses is required. • Live‑stream and record board meetings, concerts, performances, and special ceremonies across seven school sites. • Produce edited recap videos with turnaround times ranging from a few days to two weeks after each event. • Provide on‑site AV technicians at least one hour before each event and consult on long‑term AV planning. • Deliver a flat‑fee bid plus hourly rates and staffing plan; must meet extensive insurance and certification requirements.