Property Tax Notice Printing & Distribution

Pierce County’s Assessor‑Treasurer office is seeking a single vendor to design, print, personalize, and distribute property tax statements and related notices to roughly 200,000 property owners each year, using both traditional first‑class mail and a secure electronic portal. The contractor must handle data processing, address verification (including NCOA), variable‑data printing, barcode imaging, and provide production proofs, as well as maintain a web‑based account portal for electronic bill presentment. The contract is for a 12‑month term with a total estimated value of $668,880 and may be renewed for up to four additional one‑year periods. • Volume: ~170,000 single‑owner statements, 1,000 foreclosure statements, 20,000 multi‑parcel statements, plus 320,000 value‑change notices and various reminder/affidavit notices. • Services: Form design, variable‑data printing, barcode/IMb imaging, address hygiene, NCOA updates, USPS‑certified full‑service mailing, postage pass‑through, electronic portal hosting, secure file transfer. • Delivery schedule: Monthly mailings from February through December, with specific quantities per month (e.g., 200 k tax statements in February). • Requirements: USPS “Full Service” and “Seamless” certification, 97 % CASS address certification, backup production facility, quality‑control plan, secure data handling. • Timeline: RFP released Aug 26 2026, questions due Sep 9 2026, proposals due Sep 23 2026, contract award expected later in 2026. • No subcontractors allowed; the vendor must perform all work directly.