RFI Legacy Document Scanning System

Sedgwick County’s Register of Deeds needs a comprehensive legacy document scanning solution to digitize historic land‑record books dating back to the 1800s. The vendor must scan a wide variety of book sizes, preserve original bindings, produce searchable PDF/TIFF files with high‑accuracy OCR, and handle special cases such as inverted black‑on‑white pages and confidential information. The work is to be performed on‑site in the United States, with a warranty period and weekly status reporting. • Scan ~800 historic books (average 600 pages each) of varied dimensions, preserving original condition. • Deliver searchable PDFs (OCR) and TIFFs with custom file‑naming, metadata indexing, and quality‑control verification. • Provide on‑site execution, warranty, weekly status reports, and full documentation/training as required.