Event Coordination and Management

The Department of Children and Families (DCF) is seeking a provider to deliver comprehensive event management, registration, and post-event planning services for the coordination and execution of the Department's trainings, meetings, and conferences. The provider will be responsible for a variety of event services, including venue selection, contacting hotels and meeting facilitators, coordinating hotel rooms, facilitating meeting spaces, organizing and confirming arrangements, and providing on-site support. The provider will also be responsible for developing and implementing a marketing and communication plan, soliciting sponsorships, and coordinating event logistics. The contract term is anticipated to be from October 6, 2025, through June 30, 2030. • Key responsibilities include: • Event planning and coordination • Venue selection and management • Registration and attendee management • Marketing and communication • Sponsorship solicitation • On-site event management • Post-event evaluation and reporting