Authorized Toyota Vehicle Maintenance and Repair Services

The City of Pasadena is issuing an informal solicitation to establish a single authorized Toyota service provider for on‑demand maintenance, diagnostics, and repair of its municipal Toyota fleet throughout Fiscal Year 2027. The contractor must be an OEM‑authorized Toyota dealer, capable of performing preventive maintenance, warranty work, and corrective repairs in accordance with Toyota specifications, and must respond to service requests promptly to minimize vehicle downtime. The contract runs from 15 Sep 2026 to 30 Jun 2027 and will be awarded to the lowest‑priced responsive bidder. • Scope includes routine maintenance (oil changes, brakes, cooling, transmission, etc.), diagnostic testing with Toyota‑approved equipment, and all repair categories listed in the solicitation. • Services are performed on an as‑needed basis; the City will issue work orders electronically. • Vendor must deliver parts within three hours of order (if ordered before noon) or next business day. • Contractor must hold current Toyota authorization and provide warranty coverage for parts and labor. • All work must comply with City living‑wage, equal‑employment, and insurance requirements. • Submission is electronic via the City’s eProcurement portal; bid bond of 5 % of total price is required.