Bulk Mailing Services

The City of Hollywood, FL, is soliciting qualified firms to provide comprehensive bulk mailing services for municipal communications. The contract will be awarded on a lowest‑price basis to a responsive and responsible bidder and will run for an initial three‑year term with two optional two‑year renewals. Services include barcoding, presorting, move‑update processing, commingling of first‑class and flat mail, e‑certified mail, same‑day pickup and delivery to the USPS, and optional fulfillment tasks such as inserting, labeling, and folding. The vendor must operate from its own facilities, handle at least 50,000 pieces annually, and submit weekly postage breakdown reports. All work must comply with City insurance, public‑records, and “Cone of Silence” requirements. Bids are to be submitted electronically via OpenGov by 3:00 PM on October 14, 2026. • Required services: barcoding, presort, move‑updates, first‑class/flat mail commingling, e‑certified mail, same‑day USPS pickup, post‑office‑ready mail (utility bills, invoices, event mail). • Optional services: metering, inserting, labeling, folding. • Minimum experience: 3 years in imaging/mailing; ≥50,000 pieces processed. • Contract term: 3 years initial, two 2‑year renewal options. • Delivery: Vendor performs all work at its own location; shipping costs included in bid. • Reporting: Weekly postage breakdown with each invoice; surplus postage returned at contract end. • Submission: Electronic via OpenGov portal; no fax or email bids.