Copier Rental

The City of St. Joseph, Missouri is seeking a qualified contractor to provide a 36‑month rental program for new color copiers across multiple city departments. The contractor must supply, install, maintain, and service the equipment, including consumables (toner, waste containers) and provide per‑impression billing, secure printing, data encryption, and compliance with CJIS, HIPAA, and PCI‑DSS standards. The contract may be renewed for up to two additional one‑year periods, with the city retaining the right to add or remove units during the term. • Provide color‑capable copiers with automatic duplex, ADF (≥200 sheets), heavy‑stock handling, secure/pull printing, SMB v2, and AES‑256 storage encryption. • Fixed monthly rental fee plus separate per‑impression charges for mono and color pages; no bundled impression allowance. • Installation, configuration, one‑month supply of consumables, and on‑site training (minimum 2 days) at no extra cost. • Maintenance response within 4 hours, equipment replacement within 8 hours, and an online service portal. • Compliance requirements: CJIS background checks, HIPAA Business Associate Agreement, PCI‑DSS documentation, and NIST‑aligned data sanitization on removal. • Billing through the city’s electronic system; proposals submitted electronically by 3 PM on 23 Sep 2026. • Required references, sample leasing agreement, and adherence to the city’s equal‑opportunity policies.