RFP #379: 27-28 Conservation/Preservation Discretionary Grants

The New York State Discretionary Grant Program for Conservation and Preservation of Library Research Materials provides modest financial assistance to eligible libraries, archives, historical societies and similar not‑for‑profit agencies for projects that protect and improve access to research collections. The program offers awards ranging from $2,500 to $45,000, funded from a $500,000 pool, with no cash match required (staff‑time contribution only). Applications must be submitted online by January 15 2027, and applicants must be pre‑qualified in the Statewide Financial System by the same deadline. Eligible activities include environmental surveys and control, micro‑form and other reformatting, preservation‑photocopying, physical treatment, major conservation work, bibliographic activities (up to 10% of award), disaster‑recovery supplies, and research projects that advance preservation knowledge. A mandatory notice‑of‑intent is optional, and a Q&A period closes November 20 2026. • Eligible applicants: chartered agencies, not‑for‑profit libraries, archives, historical societies, and consortia in NY State (excluding the eleven designated comprehensive research libraries). • Funding: $500,000 total; individual awards $2,500‑$45,000; 90% paid at project start, 10% after final report. • Required deliverables: FS‑10 budget, Payee Form, project narrative, and final report due July 15 2028.