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Iowa Department of Administrative Services (DAS)·Iowa

Event Coordinator for Iowa's America250 Event

Closes 2/4/2026$100k – $500kRequest for Proposal
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Description

The State of Iowa is seeking an Event Coordinator to assist in developing and coordinating the America's Harvest event to celebrate America's 250th Birthday. The Event Coordinator will be responsible for coordinating event planning with internal and external stakeholders, supporting program leads, and convening and delegating key programs through agencies. The contract term will begin on the date of contract execution and end on December 31, 2026. Some key responsibilities of the Event Coordinator include: • Coordinating event planning with internal and external stakeholders • Supporting program leads • Convening and delegating key programs through agencies • Recruiting and booking event vendors and performers • Selecting and coordinating rental and stage equipment • Coordinating donor interactions and earmarked donations • Working with musicians and coordinating sanitation, health, and safety for all aspects of the event • Consulting with the Agency on social media strategies and advertising of the event

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Katelyn Howells(State Issuing Officer)

[email protected]

(515) 721-7856

Key dates

Opened
1/14/2026
Questions due
1/26/2026
Pre-bid meeting
1/22/2026
Closes
2/4/2026
Duration
11 months

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
561920
Solicitation №
005-RFP-2373-2026

Budget estimate

$100,000 – $500,000

The budget for this opportunity is estimated to be between $100,000 and $500,000. This estimate is based on the scope of work, which includes coordinating a large-scale event with multiple stakeholders, vendors, and performers. The Event Coordinator will be responsible for managing a budget and ensuring that all aspects of the event are executed successfully. The State of Iowa has not provided a specific budget for the event, but based on similar events, it is estimated that the total cost will be in the range of $100,000 to $500,000.

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