Bulk Fuel Provider Pre-Qualification

Outagamie County is establishing a three‑year pre‑qualified list of bulk fuel providers to supply diesel and gasoline to multiple county facilities, including highway garages, the recycling department, the airport, and maintenance sites. Vendors must be able to respond quickly to daily price‑request emails, provide a single all‑inclusive per‑gallon price (excluding federal excise tax), deliver fuel same‑day within tight time windows, and meet extensive insurance, indemnification, and spill‑responsibility requirements. Emergency‑fueling capability (24/7 response) and a minimum 75 % monthly pricing responsiveness are also mandatory. The contract term runs from July 1 2025 through June 30 2028, with the pre‑qualification process closing on May 7 2025. • Supplies bulk diesel (ULSD #2, #1 blends) and gasoline (with/without ethanol) to tanks ranging from 500 gal to 15,000 gal. • Daily pricing must be submitted within 1.5–2 hours of the county’s request; delivery must occur by 2:00 pm or 3:00 pm the same day. • Vendor must maintain extensive insurance (≥ $1 M general liability, $5 M umbrella, $2 M pollution) and assume full liability for spills, contamination, and incorrect additives.