Printing & Mailing Services for Permanent Vote by Mail Invitation

This contract calls for full‑service printing and mailing of a permanent vote‑by‑mail (VBM) packet to approximately 200,000 registered voters in McHenry County, Illinois. The scope includes production of an informational sheet, a voter‑specific application form, a return envelope, and a mailing envelope; all printed single‑sided in black ink, with cutting, folding, insertion, sorting, and delivery to the post office for USPS first‑class mailing. The county seeks a lump‑sum price (excluding postage) and encourages vendors to propose cost‑saving redesigns (e.g., alternative envelope types). The procurement is conducted via an RFP (full and open competition) with a bid deadline of June 18 2024 and a required mailing window of August 7‑14 2024. The award went to Runbeck. • Scope: 200 k VBM packets, single‑sided black‑ink printing, envelope production, sorting, and USPS drop‑off. • Procurement: Competitive RFP (ID 24‑7398) with mandatory pricing form and vendor certifications; no bid bond required. • Timeline: Questions due June 7 2024, addendum posted June 11 2024, proposals due June 18 2024, mailing to occur early August 2024.