Document Scanning, Digitization, OCR, Indexing, and Secure Shredding Services

Alcorn State University sought a comprehensive records‑management solution to scan, OCR, index, and securely shred its Human Resources and Student Employment files. The RFP required high‑resolution imaging, strict chain‑of‑custody controls, FERPA compliance, and integration with the university’s Banner (Ellucian) system. Ten sealed bids were received and evaluated on experience, technical capability, security, integration plan, timeline, and cost. Business Systems & Consultants, Inc. was awarded the contract, offering both off‑site and hybrid options with competitive per‑image pricing and a clear integration strategy. The award emphasizes cost‑effectiveness, robust security measures, and proven higher‑education experience. • Scope: scan ~500,000 pages, OCR, index, integrate with Banner, on‑site shredding. • Evaluation: 100‑point rubric; BSC scored 92, winning on experience, security, and price. • Pricing: Off‑site option totals $62,168; hybrid option $87,728.