RFR DCR 788 Snow Making and Grooming Supplies, Equipment and Service

The Commonwealth of Massachusetts Department of Conservation and Recreation (DCR) seeks to establish a pre-qualified list of vendors that can provide an array of equipment and services to the agency in support of its winter cross country ski programs. The contract duration is expected to be three years with three renewal options for two years each, for a total maximum contract duration of nine years. The estimated value of the contract is approximately $500,000. The scope of work includes snow making and grooming supplies, equipment, and services. Vendors must demonstrate relevant experience and provide detailed documentation, including photographs, product literature, and specifications. The contract may involve prevailing wage requirements. Bidders are required to submit quotes through COMMBUYS, including attachments, such as a Business Reference Form, Supplier Diversity Plan Form, and a Current Environmentally Preferable Products/Practices Form. Key evaluation criteria include company experience, references, and environmentally preferable products and practices. • The contract will be for snow making and grooming supplies, equipment, and services, including installation, maintenance, and repair. • Vendors must provide loaner equipment if the time for warranty or service repairs exceeds the specified time. • The contract may include options for renewal. • The procurement method is Outright Purchase, Tax Exempt Lease Purchase, Term Lease, Fee for Service, and/or Rental. • All snow making and maintenance equipment must meet local, state, and federal regulations for safety and emissions. • The contract may involve prevailing wage requirements.