Invitation to Qualify: Special Events Services
Title:  

Invitation to Qualify: Special Events Services

Agency:  

City of Pittsburgh

State:  

Pennsylvania

NAICS Code:  

561920

Industry:  

Event Services

Solicitation ID:  

2024-ITQ-373

Open Date:  

2/11/2025

Pre-Bid Meeting Date:  

2/25/2025

Close Date:  

3/5/2027

Project Duration:  

3 years

Last Updated:  

Description:
The City of Pittsburgh is seeking qualified individuals and/or firms to provide special events services, including event management, marketing and public relations, and graphic design. The selected vendors will be required to enter into a contract with the City, which will be directed and managed by the issuing department and the Office of Management & Budget. The contract term will be for a maximum of three years, and vendors may submit proposals for any or all categories of work. The City is committed to providing equal opportunities for all vendors, and encourages participation from minority-owned, woman-owned, and disadvantaged business enterprises. • Event Management Services: includes event planning, curation, and management services, as well as assistance with developing a sustainability plan, soliciting and coordinating vendors, and creating event plans and reports. • Marketing and Public Relations: includes creating and executing a plan to market an assigned event, performing community outreach, scheduling interviews with media outlets, generating content for event web pages, and preparing and sending press releases. • Graphic Design: includes designing posters, flyers, and brochures for events, designing or updating event logos, creating graphics for social media, and designing ads.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Elizabeth Bliss(Sourcing Specialist)

elizabeth.bliss@pittsburghpa.gov

(412) 328-0190

Budget Estimate (AI):

$100,000 – $500,000

The budget for this opportunity is likely to be in the range of $100,000 to $500,000 per year, depending on the scope of work and the number of events managed. This estimate is based on the fact that the City is seeking vendors to provide a range of services, including event management, marketing, and graphic design, and that the contract term is for a maximum of three years. The actual budget may be higher or lower, depending on the specific needs of the City and the vendors' proposals.

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