One Time Football Team Travel Event: Air, Lodging, and Ground Transportation Services for Langston

Langston University is seeking a single‑event travel‑logistics provider to manage all air, lodging, and ground‑transport services for its football team’s trip to Surprise, Arizona for a scheduled game on October 3, 2026. The contractor must coordinate commercial or charter flights from Stillwater (or alternate OK airports) to Phoenix, secure 49 hotel rooms for a 3‑night stay, and arrange shuttle/bus transportation for roughly 90 participants. The solicitation is evaluated on a “Best Value” basis, emphasizing experience with collegiate athletics travel, ability to meet specified flight windows, and overall service quality. • Air transportation: non‑stop preferred, departure after 12 PM CST on Oct 2, return mid‑morning Oct 4, inclusive of all taxes/fees. • Lodging: 41 double rooms + 8 king/single rooms, check‑in Oct 2, check‑out Oct 4, near game venue and airport. • Ground transportation: airport‑hotel shuttles and university‑airport transfers, capacity for ~90 passengers. • Required qualifications: prior Division I athletics travel experience, three references, and compliance with OSU‑A&M System terms.