Propane for Pine Ridge Agency

The Bureau of Indian Affairs (BIA) Pine Ridge Agency is seeking a qualified vendor to supply and deliver bulk propane for heating and emergency generator power across multiple facilities in Pine Ridge, South Dakota. The contract will be a firm‑fixed‑price (FFP) purchase order, set‑aside 100 % for Indian Small Business Economic Enterprises, with a performance period from 1 Oct 2026 to 30 Apr 2027. The contractor must provide up to 72,000 gal of propane (estimated), deliver on an as‑needed basis (including 24‑hour emergency deliveries), furnish remote tank‑level monitoring, monthly reporting, low‑level notifications, delivery tickets, and safety documentation (MSDS, spill response). Individual delivery orders will be issued throughout the period. • Scope: Bulk propane supply & delivery to 12 listed BIA facilities (total estimated 72,000 gal). • Delivery: Normal hours M‑F 8:00‑16:30 MT; emergency deliveries within 24 hrs. • Monitoring: Remote tank‑level monitoring with monthly email reports and low‑level alerts. • Reporting: Delivery tickets per delivery; MSDS sheet; spill‑cleanup responsibility. • Contract type: Firm‑fixed‑price RFQ, 100 % Indian Small Business set‑aside. • Period of performance: 1 Oct 2026 – 30 Apr 2027 (≈7 months). • Submission deadline: 14 Sep 2026 (local time). • Required certifications: Indian Economic Enterprise (IEE) representation form.