AFFORDABLE CARE ACT (ACA) REPORTING SERVICES

The City of Springfield, MO seeks a qualified firm to provide end‑to‑end Affordable Care Act (ACA) reporting services. The contractor will use the City’s HRIS (Oracle R‑12) and third‑party benefits data (Point C) to generate, validate, and file IRS Forms 1095‑C and 1094‑C for approximately 3,000 employees (≈2,000 full‑time). The contract is a one‑year term with four optional one‑year renewals and requires a SaaS solution that integrates data from multiple sources, stays current with ACA regulations, delivers secure (HIPAA‑compliant) data handling, and provides 24‑hour customer support. The City will supply raw HR and benefits data; the vendor must produce accurate forms, mail employee copies, and file with the IRS on schedule. The award will be based on technical capability, cost, compliance, and past performance. • Scope: Data integration, form generation (1095‑C/1094‑C), filing, mailing, and ongoing compliance updates. • Required deliverables: Secure SaaS platform, test‑data upload, draft review, final forms, IRS filing, and post‑submission support. • Timeline: Proposal due 15 Sep 2026; award expected Oct 2026; service implementation begins Nov 2026 with final IRS submission by Mar 2027. • Contract value: Not disclosed; typical municipal ACA reporting contracts range $150‑$300 K annually. • Mandatory requirements: HIPAA‑compliant encryption, 24‑hour response SLA, E‑Verify work‑authorization affidavit, DBE/MBE/WBE participation encouragement. • Evaluation criteria include technical solution, experience (City previously used MZQ/Lumelight), cost, and ability to meet deadlines.