81026B0003-Records remediation project

The City of New York Department of Buildings is soliciting a single contract to remediate, clean, index, re‑box, and transport at least 10,000 cubic feet of historic building‑permit records stored in New Jersey. The work includes full de‑contamination of soot‑ and mold‑affected documents, replacement of damaged envelopes, digitization of docket books to New York State Archives standards, and delivery of all records to the city’s GRM Document Management facility in Jersey City, NJ. The contract is fixed‑price with an estimated value of $2 million and will run for approximately one year, beginning 1 December 2026. Bidders must meet M/WBE participation goals, provide acid‑free archival packaging, and certify that all records are de‑contaminated and mold‑free. • Scope: cleaning, remediation, conservation, indexing (simple Excel), digitization (docket books only), repackaging in acid‑free containers, and transport to GRM. • Requirements: $20 M+ Iran‑divestment compliance, M/WBE participation, adherence to NY State Archives digital imaging standards, and provision of a 48‑hour access response. • Key dates: Pre‑bid virtual conference 4 Aug 2026, Questions due 11 Aug 2026, Bid submission 1 Oct 2026, Contract start 1 Dec 2026, Contract end 30 Nov 2027.