Proposal for Lease & Maintenance Service of Multi-Functional Digital Copiers

The Navajo Office of Vital Records and Identification (NOVRI) seeks a vendor to provide a five‑year lease and managed‑printing solution for seven networked multi‑function digital copiers across its offices on the Navajo Nation. The contractor must deliver brand‑new printers, supply all consumables (except paper), perform 4‑hour onsite service response, conduct annual preventive maintenance, and provide loaner equipment during extended downtime. Equipment must meet specific performance specifications, and one free relocation is allowed during the contract term. All work is performed under a 60‑month lease with full responsibility for installation, training, warranty, insurance, and end‑of‑term equipment removal. • Provide seven high‑capacity MFPs (≥ 60 ppm, 1200 dpi, 50 k pages/month duty cycle) and optional finishers for the central office. • Lease the hardware for 60 months, supply toner, staples, and other consumables, and handle all maintenance at no extra cost to NOVRI. • Deliver 4‑hour onsite response, yearly preventive maintenance, and loaner devices after two consecutive business days of downtime; replace faulty units within 30 days.