462 - A/V and Production Services

The City of Cleveland is seeking a vendor to provide audio‑visual equipment and on‑site production staffing for a single evening reception during “Welcome Week.” The scope includes delivering, setting up, operating, and tearing down the equipment on the day of the event, with all costs (including freight) bundled into a fixed price. The contract is expected to be below $50 K, with no tax or price‑increase allowances after award. • Supply two 86‑inch monitors, four speakers, and six wireless handheld microphones (five panelist mics, one audience mic). • Provide full‑service labor for delivery, setup (after 2 PM), operation during the 5‑8 PM event, and immediate teardown after the event ends. • All pricing must be tax‑exempt and include shipping; no separate freight line items are permitted. • Bids must be submitted electronically (or sealed) by September 16, 2026 3 PM to the designated email address, with required disclosures attached. • The event takes place in the City Hall Rotunda, Cleveland, OH, on September 18, 2026.