Helmet Reconditioning

Johnston County Public Schools (JCPS) is soliciting proposals from NOCSAE‑approved vendors to provide a three‑year football helmet reconditioning service for its middle and high schools. The contract covers 1,200‑1,750 helmets per year (approximately 3,600‑5,250 helmets over the term). The vendor must disassemble, clean, sanitize, replace interior components, repaint (if requested), and recertify each helmet to NOCSAE standards, providing all labor, parts, transportation, insurance, and documentation. Pricing is a flat “per helmet” rate that must include all required parts and services; optional paint finishes and premium chin‑strap options are priced separately. The vendor must maintain $10 million product liability coverage, list JCPS as an additional insured, and demonstrate prior experience with at least two school districts of similar size. The contract allows a 2.5 % annual price escalation for years 2 and 3, with a required turnaround of helmets within three weeks of the last contest and return by March 15 (or April 1 for playoff schools). Bids are due by 12:00 PM on 14 Sept 2026, with award expected at the board meeting on 13 Oct 2026. • Service scope: full helmet reconditioning, interior part replacement, NOCSAE recertification, optional repainting, and logistics. • Volume: 1,200‑1,750 helmets annually. • Contract length: 3 years, with possible 2.5 % yearly price adjustments. • Mandatory vendor qualifications: NOCSAE approval, $10 M liability insurance, proven experience with ≥2 districts, authorized dealer status for major helmet brands. • Delivery requirements: pick‑up within 3 weeks of season end, return by mid‑March (or early April for playoff teams). • Payment terms: net ≤30 days after invoice receipt; invoices due within 15 days of equipment delivery.