Request for Response RFR for 2025 White Powder Regional Symposiums_3

The Department of Fire Services is conducting a request for response for two White Powder Regional Symposiums to be held on September 10, 2025, and December 18, 2025. The symposiums will require meeting facilities, food, and audio-visual equipment. Vendors must provide a quote for the services, including breakfast, lunch, and audio-visual equipment. The quote must include all applicable taxes and fees. The awarded vendor will receive proof of the Department of Fire Services' tax exemption form. • The symposiums will be held in or around the cities of Framingham, Natick, Marlborough, or Essex County. • The facility must be equipped with sprinklers and have a staff that can evacuate when the fire alarms sound. • The facility must provide a general session room that seats 200 people at round tables. • The vendor must provide free Wi-Fi or quote the cost of Wi-Fi. • The vendor must provide a detailed list of items included in the breakfast package. • The vendor must provide a cancellation policy, including timelines, refund conditions, and any fees associated with cancellation.