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Colorado State Purchasing and Contracts Office·Colorado

Travel Management Services

Closes 1/29/2026$2.5M – $25MRequest for Proposal
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Description

The State of Colorado is seeking a travel management services provider to provide travel arrangements and management services for state government entities. The selected provider will be responsible for making reservations for group and non-group domestic and international travel, providing invoicing and ticketing services, and offering online booking tools. The provider must have at least five years of experience in providing government employee travel services and must maintain ARC accreditation for all airline ticketing. The contract term is anticipated to be five years, with an initial term of two years and three optional one-year extensions. Key aspects of the job include: • Providing high-quality customer service • Offering transparent pricing and fee structures • Negotiating rates with booking partners • Providing effective tools and resources to support travelers • Implementing seamless account management and booking options • Meeting accessibility requirements for individuals with disabilities • Complying with state technology standards and accessibility guidelines

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Nikki Pollack(State Procurement Administrator)

[email protected]

(303) 866-5671

Key dates

Opened
1/15/2026
Closes
1/29/2026
Projected award
3/9/2026
Duration
60 months

Last updated

Details

Type
Request for Proposal
Industry
Hospitality and Tourism
NAICS
561510
Solicitation №
RFP-AAEA-2026000140-1

Budget estimate

$2,500,000 – $25,000,000

The estimated budget for this contract is difficult to determine without more specific information on the scope of work and the number of travelers. However, based on the requirements for the provider to collect and remit a $3.00 travel administrative fee per airline ticket booked, and considering the potential volume of travel bookings, the estimated budget could range from $500,000 to $5 million per year, depending on the number of travelers and the frequency of travel. Factors that may influence the likely payment range include the number of state government entities participating in the program, the average cost of travel bookings, and the provider's ability to negotiate rates with booking partners.

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